Manage and Monitor Common Assessments: For Admins & Coordinators

After a Common Assessment has been created and shared, administrators and coordinators can monitor its progress and access student performance reports.

Where to find your Common Assessments

The Common Assessments dashboard is the central hub for managing all assessments. To access it, click on 'Common Assessments' in the left navigation pane.

Each Common Assessment is listed with a status that shows its current stage:

1. Scheduled: The period between creation and the official start time. You can edit both the content and session settings during this phase.
2. Live Now: The active testing window between the start and end times. Teachers can administer the Common Assessment, and admins can begin tracking participation and performance data in reports. You can only edit the 'End Date' for the Common Assessment during this time. Other edits are not allowed.
3. Ended: After the end time has passed. No new sessions can be started, and reports now contain final data for analysis.
   
   

Editing a Common Assessment

You can edit a Common Assessment depending on its current status:

• Before Start Time:  While the assessment is in the Scheduled state, the creator of the Common Assessment can make adjustments to both the assessment content and its settings.
  • Sharing edit access: By default, only the creator can edit a Common Assessment. To allow others to make edits, you can add them as co-editors from the Common Assessment's 'Share' settings.
• During the Live Window: Once the Common Assessment is in the Live Now stage, only the end time can be adjusted

Managing teams

If you shared the assessment with a custom team, you can add or remove teachers anytime from the Teams section in My Library.

By default, only the creator can edit a Common Assessment. To give editing rights to others, you can share the Common Assessment resource with them and grant them the 'can edit' permission access.

Accessing and understanding Common Assessment reports

Reports become available once the Common Assessment is live.

You can track participation and performance, starting one day after the Common Assessment start date. Org-wide participation and performance reports for admins and CA creators are refreshed once a day. Each refresh includes all student submissions up to that point. 

To view data, go to the Common Assessments dashboard and click on 'View Report' for the specific Common Assessment. This button becomes active one day after the Common Assessment’s start time.

• If you are an Admin on Wayground under the District plan, you can view all Common Assessments conducted in your district. You can also view performance data for all students in your district in the Common Assessment Report.
• If you are a School Admin on Wayground under the District plan, you can view all Common Assessments conducted in your school. You can also view performance data for all students in your school, along with district-level averages for benchmarks.
• If you are an Admin on Wayground under the School plan, you can view all Common Assessments conducted in your school. You can also view performance data for all students in your district.
• If you are an Assessment Coordinator on Wayground, you can view all Common Assessments created by you and assigned to you. For the Common Assessments you create, you can also view performance data for all students in your organization.
• If you are a Teacher/Educator on Wayground, you can view all Common Assessments assigned to you. You can see performance insights for your classes, along with school and district-level averages for benchmarks.

Key insights in admin reports

Admin reports provide actionable insights to help you understand student learning, measure curriculum effectiveness, and guide instructional support. Key data points include: 

1. Overall achievement

   • Track proficiency rates to see how many students are meeting learning goals

   • Monitor participation to ensure all groups are being assessed

2. Standards-level performance

   • If standards-aligned reporting is enabled, you can analyze performance on specific learning standards to identify gaps where students are struggling across the district, a school, class, or subgroup level (if the assessment is tagged to standards)

3. Item analysis

   • Pinpoint specific knowledge gaps and identify skills where students are struggling across the district, a school, or class

4. Comparative and subgroup analysis

   • Compare results between different schools, classes, and subgroups to identify trends, best practices, and ensure equitable outcomes

   • Identify which schools, grades, or cohorts may need additional resources and support

5. Instructional effectiveness

   • Use the data to evaluate the effectiveness of instructional strategies and curriculum implementation

   • Provide data points that help Professional Learning Communities (PLCs) analyze results and collaborate on improving student learning

Learn more:

• An Introduction to Common Assessments by Wayground
• Roles and Permissions for Common Assessments
• Create a Common Assessment: For Admins & Coordinators
• Administering a Common Assessment in Your Class: For Teachers
• How to Join & Take a Common Assessment: For Students